Islamic Relief Worldwide
Human Resources Department
Job Title: Human Resources Manager
Base Location: Khartoum, Sudan
Reporting to: Country Director Sudan
Gross Salary and Grate: 1,431 USD Step 1 Grate 8B
Line Management Responsibilities: HR Officer, HR AssistantsPurpose of Division:
Through capacity building and through and programme support, the International Programme Division keeps the organization focused on the socio-economic and humanitarian needs of vulnerable people. The division reinforces IR’s implementing structure to enable these people and their communities to develop themselves sustainably, and ensures that the organization is prepared to respond promptly and effectively to humanitarian crises.
The division increases the organization’s ability to tackle poverty by developing and fostering partnerships and institutional relationships effectively, and by ensuring transparent and timely reporting to the Organization’s donors.Job Purpose:
Provide HR leadership for the Country programme. Provide risk management, ensuring all legal processes are followed and oversee all employee relations and disciplinary matters. Ensures local HR processes are conducted in line with IR policies and the labour Law.Key Working Relationships:
· Has regular contact with the Finance team, the Programme and Logistics teams. Works closely with the Country Management team and Field Coordinators.Scope and Authority
Scope of the Role:
The job holder is accountable for fulfilling his or her roles and responsibilities in line with Islamic values and principles of fairness, humanity, honesty, respect and fair treatment of his/ her colleagues and staff.
The HR and administration role models the HR policies and the IR values in support of the organization projects.
Responsibility for Resources: Manages the administration support. Guides managers in the management of their staffing budgets.
The job holder is accountable for fulfilling his or her roles and responsibilities in line with Islamic values and principles of fairness, humanity, honesty, respect and fair treatment of his/ her colleagues and staff.Key Accountability 1: HR leadership
· Represent IR at the HR NGO Forum meetings, sharing learning with the HR team, Country Management team and other staff as appropriate.
· Member of country Management team, advising on legal risks and compliance and HR best practice
· Support Programme Managers in the field offices on HR matters and undertake regular travel to the field.Key Accountability 2: Team Management
· Manage the HR team
· Build the capacity of the team, through supervision and mentoring.
· Hold regular one to one meeting to review progress.
· Conduct performance reviews in line with IR policy.Key Accountability 3: HR Policy and Best Practice
· Tracks performance reviews and advises managers on performance matters with options available.
· Ensure contracts extended and terminated based on funding availability and in line with the labour law and with relevant procedures
· Ensures recruitment process is compliant with HAC requirements
· Advises managers complex HR matters, delegating simple matters to junior HR staff
· Updates HR Manual annually
· Reviews staff letters and contracts to ensure compliant with law and HR policies
· Leads annual review of salaries and ensures letters are issued to staff on decisions
· Lead on periodic review of benefits including medical insurance and other benefits
· Provide regular reports to CMT on HR matters and metrics e.g. recruitment, turnover, absence and performance reviews.
· Prepare monthly payroll to pass to finance.Key Accountability 4: Lead on Employee Relations Matters
· Coach managers through employee relations matters, mitigating risk where possible.
· Maintain relationship with Lawyer and seek advice as needed.
· Lead on relationship with HAC
· Lead and advise on all compliance risks.Key Accountability 5: Oversee Performance Management Process
· Support managers to conduct regular performance reviews
· Provide regular training on performance review process
Advise CMT on significant cases of underperformance and advise on way forward
· Monitor training needs analysis and oversee HR Training Officer to ensure action plans are developed.Key Accountability 6: Training and Capacity Building
· Develop, introduce and maintain a HR induction for all staff.
· Provide capacity building training as needed for Field Coordinators and other managers in staff management, particularly in areas of recruitment, absence management and performance reviews
· Working with training Officer Provide HR capacity building to staff as required. This may involve training
· Lead on HR audits for field offices.Person Specification:
· Master’s degree, in Human Resources or a related business field with a Human Resources professional qualification.
· 5-7 years’ experience in a similar role, preferably with some management experience
· Proficient in double entry bookkeeping and accounting software.
· Advanced IT skills; able to use online HR systems and verify data with a high degree of accuracy
· Knowledge of the labour law
· High level of attention to detail
· Advanced analytical skills
· Willing and able to travel to field locations for up to 30% of role
· Advanced written and spoken English
· Sensitivity to cultural differences
· Sympathy with the aims of IRW
· Knowledge if global HR standards in an NGO setting such as the CHS Alliance
· Experience working in an NGO in a similar role
· To be familiar with and abide by the NGO/ Red Cross code of Conduct, the People in Aid Code, IRW International procedures
Interested candidates may send their CV Via this Email: Sudan.firstname.lastname@example.org
(including current address and contact numbers), copies (only) of relevant certificates and covering letter to Humanitarian Aid Commission (HAC), Jamhurya Street, Khartoum. Applications should reach latest by 15 day (2019/3/25)
Only short-listed candidates will be contact.